JOB DESCRIPTION:
The Purchasing Assistant is responsible for the procurement of materials, equipment, subcontractors, and supplies; negotiating/coordinating shipping schedules with vendors; working with Project Management, Account Management, and Estimating for pricing and sourcing of materials, equipment, supplies, and subcontractors; and managing incoming inventory/material.
The Purchasing Assistant needs to work collaboratively with the Purchasing Manager to ensure cost-effective decisions are made regarding materials, supplies, and services.
Primary Duties & Responsibilities
- This is a fast-paced work environment that requires accuracy and attention to detail.
- Prepares and processes purchase orders for materials and supplies.
- Effectively understands and communicates with field personnel regarding materials or
services requirement and their procurement period.
- Create, review, and submit purchase orders in a timely manner.
- Coordinate shipping schedule with vendors and Project Managers.
- Manage incoming material/inventory and follow up with suppliers on delivery requirements.
- Troubleshoot discrepancies between the purchase orders and invoice.
Qualifications
- High school graduate/GED or equal
- 3-5 years experience in procurement with strong working knowledge of low voltage, AV, and/or Security materials, equipment, and procedures to communicate with Project Managers and Technicians independently and effectively regarding jobs, quotes, and billing.
- Strong attention to detail/follow up skills.
- Must be able to collaborate with all company departments.
Required/Desired Knowledge, Experience, and Skills:
- Strong time management skills – Understand levels of importance in daily tasks and/or ask for guidance on what tasks are most important.
- Strong verbal and written communication and relationship-building skills.
- Strong computer skills, including experience with spreadsheets and the V-lookup function (Excel) and other software that may be utilized in the purchasing department.
- Ability to work under pressure and maintain accuracy and attention to detail.
- Ability to communicate professionally and courteously with customers and partners, both internal and external.
- Experience with ERP systems.
- Knowledge of warehouse workflow.